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Old 09-10-2013, 11:04 AM   #21 (permalink)
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Do you book a hotel room if you are only definitely going with a couple people, or do you book a house? Then what, you just charge other people if they decide to show up?
Look at the cancellation policy. Most hotels give a certain amount of time that you can cancel before being charged. If more people want to go, research a house option and don't book it until you have deposits (non-refundable) from the people that claim they want to go.
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Old 09-10-2013, 11:08 AM   #22 (permalink)
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Better yet, just pick the dates and say that is what you have booked. Find out interest and make your booking decision from there. Or just find a place that will house something like half of your group. Let them know space is limited. That way if you come up short, say 3-5 of you only go, the bill won't increase by a huge amount. For those Johnny come lately's, they can work out their own arrangements if they want to get in later...
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Old 09-10-2013, 11:10 AM   #23 (permalink)
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Do you book a hotel room if you are only definitely going with a couple people, or do you book a house? Then what, you just charge other people if they decide to show up?
If there is more than one PAYING party going along i book a house. Then you can divide up whatever extra when people hop.on. before moving to the mtns i did it this way. Sometimes we ended up making money and sometimes we just had us. I didn't care either way. I would always book something 4-6 bedrooms on vrbo. We took trips that equaled 6 weeks a year.
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Old 09-10-2013, 11:12 AM   #24 (permalink)
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We travel for competition alot now and just book rooms on the fly.... i haven't paid more than 100a night.... its risky though...
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Old 09-10-2013, 11:26 AM   #25 (permalink)
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Each year we do a trip where we watch the snow/storm cycle and decide on where we are going the hour we leave. within 800km. everyone gets the dates hammered out and then we just go. if your plan is "no plan" then noone can bitch!
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Old 09-10-2013, 12:06 PM   #26 (permalink)
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I think going with a 4-6 person house sounds like the best idea.

Doesn't doing everything at the last minute end up costing a lot more money? I thought stuff like plane tickets and such went way up in price if you wait.
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Old 09-10-2013, 12:35 PM   #27 (permalink)
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It really depends. Last second booking can get you some great deals lodging wise. Plane tickets are usually the bitch if you are flying.

Overall, for your situation, I think picking your dates and finding the best deals for you is the way to go.
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Old 09-10-2013, 12:46 PM   #28 (permalink)
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Yeah, planes suck. I drive everywhere in North America for comps. Furthest comp we do is in western BC. This year the furthest is baker and i actually made hotel plans already. I also did for Jackson hole too since I stay in their hospitals private housing.... Good hookup.

Hotels aren't too bad last minute. We use hotels.com. Our comps aren't in "peak" times either... Usually jan/feb with championships in april usually..

The places are usually booked up in med/late december and all of march. I book ahead for those months only which is when Jackson and our mt bachelor comp are....

Last edited by Argo; 09-10-2013 at 12:49 PM.
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Old 09-10-2013, 12:57 PM   #29 (permalink)
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Recently I started a FB group with about 15 of my friends hoping to try to plan a trip to Tahoe sometime this winter. I am the most serious boarder/skier of the bunch, and I did a lot of research, on this forum and elsewhere, trying to get my initial plans just how I wanted them. Inevitably the entire plan has gotten highjacked and everyone now has their own ideas, completely ignoring my original plan and why I went with it.

I have gotten such ridiculous suggestions as, "We should go around Christmas. Who cares if the snow might not be as good as in February. We can always find other things to do if the boarding ain't good." and "I'm trying to plan a vacation with my entire extended family. Maybe we should all go to Tahoe together even though none of them ski or board."

I think that my biggest problem is that I am trying to plan a snowboard trip with a bunch of people whose top priority for the trip prob won't be boarding, but partying.

Anyways enough of me bitching. Does anyone have any suggestions for how to plan a trip with a bunch of people? I can't even get them to make the simple decision of how many nights they want to stay, let alone trying to set dates.


This hits home. I'm the planner, 5 years now and I can tell you that you are making the mistake of trying to please everyone. I don't know how old your group is, or what their financial status is, but here's what I've found works:

1. You choose the dates, based on what works for you and the core of the group.

2. Just tell people the budget and ask if they are okay with it. Eg. "guys, total trip will cost about $1200 ea, is that cool".

3. Once they are okay w/ date and budget, get their commitment. You do the rest without input.

I am 30 now, and for 5 years have planned a trip to the Kootenays every year, along with various drives out to Jay Peak, VT and I can tell you that your group is too big.

In every group that size there are real snowboarders, people who just want to drink and party, and pretend snowboarders (the ones who want to take a lot of pics and post on social media, but not actually very good at all). Widdle it down, it's easier to plan, less stressful and easier to manage.

Try and have fun as well after this headache is over.

Last edited by kaka; 09-10-2013 at 01:15 PM.
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Old 09-10-2013, 01:12 PM   #30 (permalink)
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I did exactly what you suggested. Originally I told them dates that I wanted to go, mountains I wanted hit, sent them links to like 4 houses, and estimated the trip cost to be $1250 for a week. I think my mistake was to be too leniant when people initially started to break from the plan. I should have just stayed strong.
I know that 15 people is a lot, but I kind of expected a lot of them to back out immediately and I still wanted to be able to go with a couple people. A lot of them aren't too serious about skiing/boarding, but I'm really good friends with all of them, so I know that we will have a good time if we ever get out there lol.
I think that the hardest part about planning with my group is that we are all recent college graduates, so there are a lot of people who aren't truelly settled enough to be making vacation plans.
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