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As far as getting everything together MPD, did you collect money prior to booking the house etc? I don't want to get stiffed with a mad bill because a bunch of "hell yeah I'm in"-ers decide to pull out last second. No offense to anyone on this forum but I just plain couldn't afford for that to happen
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Here is what I did and it really worked out well. I set it up for a three tier payment and worked it thru my paypal.
Deposit of $70.00 due November 15th.
Second of $70.00 due January 15th.
Final of $60.00 due February 15th.
For those who didnt have paypal I had them send me the money to my office. Some members will pay in full just to get it out of the way, others you can expect to pay fully at the last payment date. Now typically the safe bet is generally no refund on the initial deposit. I chose not to do that last year. This year deposits will not be refunded within two months of the meet. Reason being we want to fill all the spots and when someone cancells out we need adequate time to fill it if we can....
With that here is the summary for the last meet.
House held 16
We had 17 on the roster
Seven on the roster cancelled and we picked up 2 at the beginning of the meet so that gave us 12.
As a result the package price i wanted for both food and lodging($200.00) we didnt make the funds. We ultimately paid for the house and everyone chipped in a few bucks for food and drink. Ultimately I dont think you will hear any of the attendees complain about their total cost..Its an epic time and not everyone can do this type of thing.